Meeting Management Services

As a society serving the plant science community, we are committed to help you with one-stop shopping for all your meeting management needs.  We understand your need to balance high quality content with cost-effectiveness.  Whether you are planning a large conference or a small workshop, the details can be overwhelming.  ASPB’s meeting services provide you with an easy and economical solution for your next meeting.

Our services include:

Site Selection

ASPB has buying power with hotels and convention centers throughout North America

Liaison With Organizing Committee

Professional meeting planner to help with all the details

Contract Negotiation for Hotels & Other Venues

ASPB has contract language that can protect you from attrition and other liability issues

Insurance

Access to the most appropriate meeting liability insurance

Budget Development & Management

Including filing for potential tax rebates and other benefits for non-profit organizations

Conference Marketing

ASPB has a database of over 30,000 addresses for plant scientists that can be sorted by various metrics and demographics

Sponsorship Management

Track all your sponsorship packages and funds in one secure location

Event Registration

Build the registration form you want and connect it automatically to ASPB’s payment processing center

Abstract Submission & Management

Easy-to-use system that allows you to download your abstracts into a program book or mobile app; online review is also available

Travel Grant System

Submission for travel grants tied directly to your registration system for review and awarding

On-site Management

ASPB’s professional planner can travel with you to handle the logistics while you focus on the science

Vendor Negotiation, Selection & Management

There are multiple contracts that must be signed and negotiated with different due dates – AV, food and beverage, etc. – ASPB can handle them all for you

Speaker Management

ASPB can manage all aspects of your speakers, including payment in the correct currency and any other related issues

Learn More

Visit meetings.aspb.org for more details. For a detailed proposal, please contact Jean Rosenberg.

Meeting Organizers Toolkit

ASPB is preparing a meeting organizers toolkit – if you would like to receive one this fall please send an email to meetings@aspb.org.