Privacy Policy

The American Society of Plant Biologists (ASPB) has created this statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices.

ASPB GDPR Preparation Statement May 2018

ASPB is committed to safeguarding personal and sensitive data in line with all applicable laws concerning the protection of personal information, including the Data Protection Act 1998. In addition, we are currently preparing for the implementation of GDPR (General Data Protection Regulation (2016/679 EU)) Read more…

Use of the Information this Site Gathers and Tracks

We use your Internet Protocol (IP) address to help diagnose problems with our server and to administer our Web site. IP addresses are used, for example, to gather broad demographic information, but we do not link them to anything personally identifiable.


A cookie is a file that stores data on a user’s computer or returns it to the web server. The data in the file is information a user has entered using an online form or generic information about the visiting user such as IP address and country. A cookie can store information temporarily (session cookies) or permanently (regular cookie).

ASPB uses permanent or temporary cookies for logging in to remember you when you’ve logged in. Cookies help the site remember your login upon return to eliminate your need to login again. They do not store any personal or financial information. You may choose “No” beside the “Save login:” option when logging in to use only a temporary session cookie. Session cookies will only last up to two hours without activity on the site. We also use session cookies in our forms to remember what you’ve filled out from one page to another in a form.

Online Forms

Several areas of ASPB Online (such as membership forms, publication order forms and online voting) require users to provide various types of information: contact information (like their names and e-mail addresses), unique identifiers (like their passwords), financial information (like their account or credit card numbers), and demographic information (like their address and zip code). Each type of information serves a different purpose, depending on where it is requested.

Unique identifiers (such as passwords) are collected to verify the user’s identity. Contact information obtained from order forms may be used by ASPB only for promotional communications. Users may opt out of receiving communications at any time. Financial information that is collected is used to bill the user for products and services ordered. Financial information and all passwords will in no way be used for marketing purposes, nor will it be shared with any third parties unless the third party manages the billing for ASPB.

Member Information

As a member of ASPB, we use member contact information from the application form to send the user information about membership discounts and information and the ASPB News. Membership contact information is also used to get in touch with the member when necessary for administrative purposes. The online Membership Directory is provided for informational purposes and members may opt out of being listed in the online directory at the time of application or contact ASPB to be removed.

On occasion, ASPB may rent their membership list to other plant biology organizations. The rented lists are mailing addresses only and do not include emails, phone numbers, or any other information collected by ASPB. Members have the option to opt out of receiving communications from others when joining or renewing membership.  Third parties are required to sign an agreement for agreed-upon use of member information.  ASPB is not responsible for any actions resulting in mis-use in which third party partners handle the user data they were entrusted with.


ASPB will use email as a method to communicate with members and colleagues regarding ASPB-related information. Users may opt-out of receiving emails at any time. Emails sent may include but are not limited to the ASPB Newsletter, the Member Update, and other notifications regarding ASPB-related information. Notices of opportunities and information external to ASPB that carry value or are of direct interest to membership will only be sent via email within the Member Update and made available online at the discretion of ASPB’s Membership Committee.

Communications From Underage Individuals

ASPB will not initiate communication with any individual under the age of 18. If an underage individual initiates communication for specific information on plant biology, we will respond to their email with generic information and ask them to involve their parent/guardian in further communications. Public forums as defined below are typically not monitored by ASPB directly. Parents should caution children when participating on any public forum.

Security Capabilities and Financial Information

Financial information may be collected online when ordering publications or in making payment for membership. The online forms are within an SSL secured site using https. The SSL cert is being provided by Verisign and can be verified by selecting the logo to the right. This encrypts the information during the transaction so as to secure the cardholder data from access by unauthorized users.

External Links

This site contains links to other sites. ASPB Online is not responsible for the privacy practices or the content of such Web sites.

Public Forums

This site may make chat rooms, forums, message boards, and/or news groups available to its users. Please remember that any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose your personal information.

Opting Out of Receiving Communications and Being Listed in the Member Directory

ASPB Online gives users the following options for removing their information from our online member directory or to discontinue receiving future communications.

  1. When applying for membership, renewing, or updating member profile online.
  2. Using the automatic remove-me link in any promotional emails sent by ASPB.
  3. Send email to
  4. Send mail or fax to:
    American Society of Plant Biologists
    15501 Monona Drive
    Rockville, MD 20855-2768 USA
    Fax: 301-279-2996
  5. Call the following telephone number: 301-251-0560

Correct/Update User Information

Users can select from the four options in the above section to correct or modify information previously provided.

Contact ASPB Online

If you have any questions about this privacy statement, the practices of this Web site, or dealings with this Web site, you can contact:

American Society of Plant Biologists
15501 Monona Drive
Rockville, MD 20855-2768 USA
Phone: 301-251-0560 x123
Fax: 301-279-2996

Online Community Disclaimer

The American Society of Plant Biologists (ASPB) Online Community provided by the Society and is designed to facilitate communication among individuals for plant science-related purposes.

I. Privacy and Security

ASPB has taken all reasonable precautions to secure the personal information available through the online community. The ASPB Online Community is password protected to allow access by registered individual only. Although this precaution should effectively protect any personal information available through the ASPB Online Community from abuse or outside interference, a certain degree of privacy risk is faced any time information is shared over the Internet.

II. Policy and Guidelines for Proper Use

To safeguard the operation, ASPB has adopted a general site disclaimer and privacy policy used to govern conduct particularly in an online environment.

In addition to ASPB’s policies and guidelines, users ASPB’s Online Community must abide by the following specific rules and regulations:

  1. Unauthorized copying, reproduction, republishing, uploading, downloading, posting, transmitting or duplicating any of the material is prohibited. You may link to materials displayed on the ASPB Online Community for scientific, noncommercial and personal use only; provided, however, that you maintain all copyright, trademark and other notices contained in such material and you agree to abide by all additional copyright notices or restrictions contained in any material accessed through the ASPB Online Community.
  2. Use of information or communications available through the ASPB Online Community for any commercial, public or political purposes is strictly prohibited. Prohibited activities include, but are not limited to, solicitations for commercial services, cold-calling of any kind or mass-mailings for commercial purposes. Information available through the ASPB Online Community may be used for personal and scientific purposes only.
  3. Users shall not restrict nor inhibit any other user from enjoying any service on the ASPB Online Community. Posting of obscene materials or use of obscene language, posting of vulgar materials, or use of vulgar language, or use of abusive, defamatory, profane, or threatening language of any kind, will constitute a violation of these policies governing the use of the ASPB Online Community. Additionally, users shall not upload, transmit, distribute or otherwise publish any materials containing a virus or any other harmful component. Content posted may be removed by ASPB’s discretion at any time for any reason.
  4. All aliases adopted by ASPB’s Online Community users are subject to approval by the Society to ensure that the proper image is associated with the Society.

ASPB is not responsible for screening communications in advance, and will actively monitor the use of the ASPB Online Community. It is essential that the users of the Online Community report any abuses or misuse of the Online Community to ASPB. If the ASPB determines that a user’s participation in the Online Community creates a liability for the Society or that the user has violated the policies set forth herein, ASPB reserves the right, in its sole discretion, to take actions against the user. ASPB reserves the right to expel a user and deny a user further access to the ASPB Online Community if such user violates these policies or any applicable laws or regulations.

III. Liability and Indemnity

The reliability of the information available through the ASPB’s Online Community is largely dependent upon the actions of community registrants. The Society can make no representations about the accuracy, reliability, completeness, or timeliness of this information.

The Society does not warrant that the Online Community web site will operate error-free or that the site and its server are free of computer viruses or other harmful material. To the fullest extent permitted by the law, ASPB disclaims all warranties, including the warranties of merchantability, non-infringement, and fitness for particular purpose. In no event shall ASPB be liable for any damages whatsoever, including, without limitation, incidental, consequential, or punitive damages, resulting from the use of or inability to use information or materials available on the Online Community web site.

By using ASPB’s Online Community web site, you agree to indemnify, defend, and hold harmless ASPB, and their respective agents from and against any and all losses, claims, damages, costs, and expenses that may arise from your use of the ASPB Online Community web site or your breach of these policies. ASPB will provide notice to you of any such action or claim, and reserves the right to participate, at our expense, in the investigation, settlement, and defense of any such action or claim.

Please note that ASPB may revise these policies and your continued use of the site constitutes your agreement to comply with such modifications. You should review the policies periodically to ensure that you are familiar with them.

Participation in the ASPB’s Online Community is a privilege.

For more information regarding the ASPB Online Community, please contact us.