Meeting Management Services
As a society serving the plant science community, we are committed to help you with one-stop shopping for all your meeting management needs. We understand your need to balance high quality content with cost-effectiveness. Whether you are planning a large conference or a small workshop, the details can be overwhelming. ASPB’s meeting services provide you with an easy and economical solution for your next meeting.
Learn More
Visit meetings.aspb.org for more details. For a detailed proposal, please contact Jean Rosenberg.
Meeting Organizers Toolkit
If you would like more information on ASPB’s meetings and event service please email meetings@aspb.org or check out the website – meetings.apsb.org
Our services include:
Site Selection
ASPB has buying power with hotels and convention centers throughout North America
Liaison With Organizing Committee
Professional meeting planner to help with all the details
Contract Negotiation for Hotels & Other Venues
ASPB has contract language that can protect you from attrition and other liability issues
Insurance
Access to the most appropriate meeting liability insurance
Budget Development & Management
Including filing for potential tax rebates and other benefits for non-profit organizations
Conference Marketing
ASPB has a database of over 30,000 addresses for plant scientists that can be sorted by various metrics and demographics
Sponsorship Management
Track all your sponsorship packages and funds in one secure location
Event Registration
Build the registration form you want and connect it automatically to ASPB’s payment processing center
Abstract Submission & Management
Easy-to-use system that allows you to download your abstracts into a program book or mobile app; online review is also available
Travel Grant System
Submission for travel grants tied directly to your registration system for review and awarding
On-site Management
ASPB’s professional planner can travel with you to handle the logistics while you focus on the science
Vendor Negotiation, Selection & Management
There are multiple contracts that must be signed and negotiated with different due dates – AV, food and beverage, etc. – ASPB can handle them all for you
Speaker Management
ASPB can manage all aspects of your speakers, including payment in the correct currency and any other related issues